Intranet Software Features (2024)

Content publishing

Publish news and announcements to keep intranet users informed and up-to-date and create blogs to share project updates or to communicate to employees.

Create and edit pages

Create multi-faceted intranet pages with an easy to use editing interface.

Future publishing

Prepare new content in advance and set it to publish at a future date and time.

Multiple content types

Create landing pages for navigation, keep people up-to-date with News or Blog pages, and prompt discussions and collaboration with Forums.

Import from Word

Create a page by importing a Word document to the intranet and choose whether to maintain the formatting of the original document, or to import it as plain text.

Rich text editor and spellcheck

Add formatting, images, tables and more to your page content with the Rich Text Editor. Use the editor’s spellchecker to avoid errors.

Insert internal and external links

Link to intranet pages, in-page headings, external websites, cloud drive files and email addresses in your page content.

Insert sortable tables

Structure text or data in your content by adding basic, sortable tables.

Tag content

Add tags to content to make it easy to find and identify. Auto-generated recommended tags assist users with tagging content.

Version history

Track what changes were made to content and who made the changes. Maintain a record of previous content versions and restore content to a previous version when needed.

Archive content

Archive pages that are no longer current or relevant. Set a scheduled archive date on content whose usefulness will expire.

Content review tool

Set up regular review cycles and assign owners for each review to ensure content is always up to date and accurate. Track deadlines and stay on top of your content maintenance schedule.

Content audit reports

Perform an audit on your content and remove or update stale and/or irrelevant content . Filter the Content Audit report to a specific user (or group of users.)

Export to PDF or Word

Share content with people outside your intranet by exporting a page into a PDF or Word file.

Collaborative drafts

Work together with invited collaborators to create the perfect piece of content.

Embed video with ease

Easily embed video hosted in ThoughtFarmer in your pages, or embed externally hosted video using the embed code. Playback video from news carousels or embed pages.

Add images

Add images from your computer, device, or from the web. Resize, wrap text, or add borders and padding to images.

Photo galleries

Use a photo gallery page to showcase and share photos and images with your team.

Search images and galleries

Browse recommended galleries or perform a keyword search of images and galleries to find the image you want to add.

Page header images

Add page header images to provide visual interest and continuity throughout a section of the intranet, or to give specific content a distinctive look.

Thumbnail images

Thumbnail images liven up the intranet in news areas, search results, grid navigation, activity feeds and group pages.

Native mobile app

Access the intranet from anywhere and catch up on news, add comments, and upload photos on the go.

Learn more

Alerts and notifications

Get alerted to changes made to content you follow. In-app and desktop notifications show for new pages, page edits, and comments added to pages you follow.

Desktop notifications

Allow your browser to display desktop notifications to receive toaster notifications as actions happen while you are logged in to the intranet.

Email notifications

Select what actions will prompt email notifications when they happen on content that you follow.

@mentions

Get people’s attention by at-mentioning them or a group they belong to on a page or in a comment, update or shout-out. You will get notifications when you or a group you are a member of are at-mentioned.

In-app notifications

In-app notifications appear in the Alerts menu on the top bar, with separate tabs for Forms, alerts, Notifications and Mentions.

Integrations

Integrate with industry-leading authentication, and file management systems such as Google Drive, Office 365, Box, Sharepoint, and Okta. ThoughtFarmer can integrate with up to 750 standalone applications using Zapier.

Notifications history

Find a notification that has cleared from your Alerts menu with this list of past notifications.

Reply through email

Add comments to pages simply by replying to a notification email about a comment, new page or page edit.

Broadcasts

Send critical and time-sensitive information to large groups of people quickly and accurately via multiple channels.

Target exact groups

Share updates and content specifically to a group. Restrict who can see content by applying security permissions.

Page sharing

Share a page to a group or to all users to bring attention to a piece of content.

Content types

News/Blog subpages are called ‘Post’ content types, and display chronologically on News/Blog pages. Posts published to news feeds on group pages also automatically display on the homepages of group members.

News card

Feature news posts on other pages in news cards that display posts in either a grid or list format.

News carousels

Attract attention by presenting news with prominent images or videos in a rotating news carousel. Users can even view video right within the carousel.

Personalized homepages

Homepages keep important news, information and links front and center for all users. Homepages are personalized to individual users with group news automatically displaying on the homepages of group members.

Sticky posts

Make a news or blog post “sticky” to keep it at the top of the news or blog.

Page following

Users can choose to follow specific pages, and choose to auto-follow pages when they perform certain actions, like creating or commenting on a page. When you follow content, you will be alerted when changes happen to the content.

Required reading

Ensure that important policy, procedural and human resources information is read and that there is a record of confirmation with the Required reading feature.

Policy management

Ensure that all of your employees have access to the most updated policies by publishing and updating them on the intranet.

Microblogging

Share updates, shout-outs and links to pages in activity and shout-outs cards. Like, follow and comment on posts to engage in the conversation. Liven up your posts with images, emojis and links.

Emojis

Add that special something to your updates, comments and communications using emojis.

Profile pages

Personalize your employee profile page by adding a photo, profile cover image, bookmarks and subpages. Fill out your profile information to introduce yourself to your colleagues and add your hobbies and interests.

User personalization

Customize your personal settings for language, timezone, notifications and archived content. Automatically see intranet content in your preferred language.

Likes and comments

Let colleagues know that you enjoyed their work or found it useful by liking pages, images and updates. Start or join conversations by commenting on content. Comments and likes contribute to the popularity of content.

Shout-outs

Recognize colleagues for outstanding contributions by sending a Shout-out to an individual or group. Shout-outs appear in activity cards and Shout-outs cards added to intranet pages.

Hobbies and interest card

Lets staff showcase their personality and discover which passions they share with coworkers.

Profile images

Bring the intranet to life with profile photos on comments, activity, mini profiles, groups and profile pages.

Skills and expertise

Add expertise tags to your profile to identify your strengths and make them easy for colleagues to find.

Earn profile badges (gamification)

Encourage engagement by awarding points and badges as users complete actions and activities on the intranet.

Bookmarks

Bookmarked and recently viewed pages are available from menus on the top toolbar. View, sort and rename bookmarks from your profile page.

Employee communities

Connect with colleagues through groups, forums, or blogs formed around common interests and activities.

People directory

Browse and search profiles of those in your organization. Filter by group membership, areas of expertise, or other customizable profile fields. Click on a person to visit their profile page.

Interactive organization chart

View an interactive org chart from the employee directory or profile pages. See how your organization is structured and who manages whom, along with profile photos and basic profile information.

User updates

Post updates to let colleagues know something about your work, your status, what’s going on in the building, or what amazing treat is available today at the local coffee shop.

Group content type

Group pages allow departments, locations and project teams to collaborate on work, share news and updates, and receive alerts about group page activity.

Customizable group types

Default group types include group, location, department, team, project and business unit or customize for group types specific to your organization.

Group membership

Group members automatically see news from their groups in their homepage news. Members see group updates and get notifications about group page activity.

Group directory

Browse or search for groups on the intranet in the group directory.

Share page to group

Share a link to a piece of intranet content with all of the members of a specific group.

Activity streams

Discover new activity on the intranet, join discussions, and post updates and shout-outs through activity streams.

Email wrap-ups

Daily and weekly emails that summarize activity on pages you follow and popular pages can be sent to all users.

Personal activity streams

Activity streams on profile pages show activity from that user, and updates, shout-outs and messages sent by that user and to that user.

Forums

Create forums for sharing knowledge, developing ideas, and asking and answering questions. Use forums, forms and polls to collect and develop new ideas, and gather information and feedback.

Public spaces

Foster intranet engagement with areas that are open for users to create, interact and collaborate with other users.

Comments

Comments allow all users to add their input, give feedback and start discussions.

Calendar pages

Create calendars to schedule meetings, project timelines, and vacations.

Customizable event types

Choose from default event types or create event types with names and icons unique to your organization.

Event registration

Allow users to RSVP to events and request information from event registrants.

Promote events

Add a calendar as a source for a news feed to have upcoming events appear as news items.

Forms builder

Build form elements easily with drag-and-drop and add workflow statuses to track the progress of form entries. Apply permissions for form viewers, submitters, reviewers and managers.

Form workflow

Add automated workflow statuses to track the progress of form entries.
Alert form submitters that their entry has been submitted or processed. Alert form reviewers that they have form entries to review or that are overdue.

Set form due dates

Set a maximum time that it should take for a form’s entries to go from the initial status to the final status with notifications to alert reviewers when form entries are overdue.

Form alerts

Email notifications confirm that you have submitted a form entry and can be sent to reviewers when a form entry is submitted, reassigned to them, or is overdue and requires their attention.

Form entry management

Search, sort and filter form entries and assign, download or update the status of form entries in bulk.

Policy management

Create and maintain policies, regulations, and procedures to minimize risk, enhance efficiency, and ensure compliance.